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10 Amazing Keyboard Shortcuts You're Not Using

10 Amazing Keyboard Shortcuts You're Not Using

Did you know that Microsoft Word has over 300 keyboard shortcuts, far more than most users will ever learn? It’s true! For this reason, it’s important to take the time to learn and memorize only the shortcuts that will actually save you time and effort when using the application. Luckily, we’ve made it easy for you. Here are 10 amazing keyboard shortcuts that you may not be using in Microsoft Word...yet!

Escape (esc)

If you’re working in an application that doesn’t have a command prompt and you want to get back to one, simply hitting escape will do it. This is usually much quicker than selecting File and then Open. Escape also works on web forms when you want to quit out of a field (or all fields).

F1 – Help (or ?)

Windows, OS X: While you’re working in any program, press F1 to see a list of shortcuts and help options. This works in most desktop apps. Note that if there’s an online help manual for your app, it will probably open in your browser instead of popping up a list of keyboard shortcuts. This can be kind of annoying (and eat into precious document space), but at least you’ll always have a copy of that wonderful shortcut list close at hand.

Ins – Insert Link

This is probably one of my favorite keyboard shortcuts of all time. It’s so easy to use and it’s a cinch to change it up for your needs if you ever get tired of using it as a link. I use ins for internal links, but if you want to use it as an image, simply type in imagery:image alt text instead of (or in addition to) your normal link text.

Ins – Insert Image

Ins is perhaps one of most useful shortcuts that you’re not using. It allows you to insert an image into your current document. This will save you a ton of time when you need to insert images into a Word or PowerPoint document. To use Ins, simply type ins and then press Enter. In Microsoft Word, every time you press Enter after typing in ins it will create an image placeholder.

Ctl+s – Save Document

Instead of using your mouse to click File>Save, try using ctl+s. This is an especially handy keyboard shortcut if you’re typing up an essay or a research paper in Word: Instead of clicking to select File and then going to Save As, simply use ctl+s and save your document under a new name. This tip also works with Google Docs, not just Word.

Ctl+z – Undo Edit

Undo any typing mistakes as soon as you make them. It saves so much time! This shortcut is incredibly easy to remember too, just think of ctl+z (control + z). Note: Undo will undo everything you type after hitting ctl+z. If you want to undo a single letter or number, use ctrl+y instead.

Ctl+shift+left arrow or right arrow – go back or forward one screen in browser.

This is a great keyboard shortcut, but only works in Google Chrome. Just keep holding down Ctl and shift, then press one of these arrows. This key combo acts like your mouse’s scroll wheel, which is pretty darn cool if you ask me. If you want to go back multiple screens at once, just keep hitting Ctl+shift+left arrow or right arrow over and over again until you get to where you want to be.

Ctrl+F2 - Rename file in Explorer/File Explorer (Windows).

Windows Explorer’s keyboard shortcuts are useful and often underutilized. Here’s a great one for renaming a file: Hit Ctrl+F2 and type in a new name for your file. Windows will ask you to confirm; hit enter, and it’ll rename your file immediately (instead of making you save it first).

Alt+Left arrow – Go back one word. Alt+Right arrow - Go forward one word.

Navigating between words is one of those things that we can do without even thinking about it, but these two keyboard shortcuts are worth learning because they’ll save you time. Hit Alt+Left arrow to go back one word, and Alt+Right arrow to go forward. Easy!

Shift + Arrow Key will select text across columns without moving cursor.

If you find yourself needing to select text across two or more columns in a document, you can use Shift + an arrow key to achieve that. This trick saves you from having to manually drag and maneuver your cursor around, making it much easier to highlight text across different columns.

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